About This Course
Electronic Archiving and Document Management Course: A practical program aimed at administrative and academic staff, designed to digitize documents and protect them from damage by building a tree-structured organization and utilizing smart indexing. This course enables trainees to design an interactive and secure archiving system using basic Microsoft Office tools to ensure work efficiency and data continuity.
Course Curriculum
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The Concept of Electronic Archiving and Its Importance in the Digital Age
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Tree Structure: The Difference Between Folders and Files
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Safe Storage Strategies and Avoiding the Risks of Storing on Desktop
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File Naming & Coding Skills
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Building Indexes for Manual and Automated Documents in Word
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Hyperlink Techniques for Quick Access to Files
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Designing Interactive Interfaces for Archiving Systems Using PowerPoint
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Automated Data Retrieval (New Query).
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Linking Programming Tracks within Tables
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Custom Search Engine Programming (VBA)
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Data Update and Continuous Synchronization
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Folder Hiding Techniques and Privacy
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Protecting Files with Passwords
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File Sharing
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Cybersecurity and Maintenance Tips
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The Test
Course Requirements
- Basic familiarity with Windows operating system skills
- Preliminary knowledge of using office suite applications (Word, Excel, PowerPoint)
- Access to a computer with multiple storage partitions (like drive D) to practice secure saving skills
Learning outcomes
- The ability to design an organized administrative structure for folders and files based on the 'organizational tree' approach
- Building an advanced search engine and electronic index for files using (Data Query) techniques in Excel
- Securing sensitive documents and protecting them with passwords, and sharing them over the organization's internal network
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