Islamic University of Minnesota
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Secretarial and Digital Archiving
Tags
Education & Development Technology & Computer Science Professional Skills

About This Course

This course presents the modern managerial perspective that includes planning, organizing, and controlling as an integrated process to achieve goals through available resources. It also deeply examines the various roles of secretarial work and the personal and practical qualities that distinguish a successful secretary. The course provides hands-on training on time management strategies and digital archiving mechanisms, from document creation to classification and storage to ensure quick retrieval of information to support decision-making.

Course Curriculum

  1. The Five Administrative Functions (Planning, Organizing, Staffing, Directing, Controlling)
  2. Time Management Strategies and Control Over Procrastination
  1. Introduction to the Role and Duties of the Secretary, as well as Personal and Professional Qualities of a Secretary
  2. Electronic Secretarial Skills
  3. Types of Secretarial Work and the Art of Summarizing Administrative Reports
  4. Obstacles to Secretarial Work
  1. The Concept of Archiving: Document Lifecycle (Creation, Storage, Retrieval, Disposal)
  2. Archiving Locations and Classification Methods
  3. Learning Characteristics and Learning by Doing
  1. The Test

Course Requirements

  • Obtaining a relevant academic qualification that aligns with administrative tasks.
  • Proficiency in using computers and modern office technologies.
  • Full commitment to work schedules and possessing self-discipline skills.
  • Full commitment to work schedules and possessing self-discipline skills.

Learning outcomes

  • Mastering the skill of prioritizing and avoiding time-wasters in the administrative environment.
  • The ability to classify documents and archive electronically according to objective and temporal systems.
  • Acquiring the skill of summarizing lengthy administrative reports to present them clearly and concisely to decision-makers.
  • Understanding the essential differences between types of secretarial work (general, private, and specialized) and the responsibilities associated with each.

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